How to Take Collaborative Notes to Improve the Workflow in Your Team



When taking notes, effective collaboration is key to achieving great results. How often have you found yourself in a situation where you are the only group member adequately contributing to an assignment? Everyone finds themself in a similar circumstance at one point or another, which can be very frustrating. To maximize workflow, your group must first incorporate a computer application or software that allows for effortless collaboration while equally distributing jobs to team members and holding them accountable for completion.

The next time you begin a collaborative note-taking project, include these guidelines for how to take good notes and improve workflow.

Online Note-Taking Software

Today, the only way to ensure that all team members are contributing to an assignment is to employ a computer application that allows your group to work together at once. A great example of a note-taking app that provides excellent collaboration tools is Lightmap. By using Lightmap or a similar application, a team can collaboratively work on a project from anywhere online, which is the best way to take notes. And the best part? You can see everyone’s work immediately, so you know exactly which notes are lacking before the due date arrives.

Open Chats Allow For All Voices to Be Heard

To take notes collaboratively and improve workflow, every contributing team member must have the opportunity to voice their opinions. For example, if a team member adds notes that you know are either outdated or irrelevant to a project, you should be able to make your other group members aware of this issue without the delay of sending emails and awaiting replies. With Lightmap’s “Channels” feature, users can easily begin an open conversation viewable to all team members, thus maximizing workflow.

Edit Together in Real-Time

Of course, when taking collaborative notes, your team should always edit the content for accuracy and relevancy before moving on to the next step. Luckily, computer applications like Lightmap allow users to make edits in real-time. So rather than wait for your other team members to email a revised copy of the notes, simply open the app and edit alongside the rest of your team. Not only does real-time editing increase workflow, but it also allows for a team to produce a higher quality set of notes, as everyone can “work together,” even if they’re not in the same workspace.

Share Work to the Cloud

Another great feature of using collaborative computer applications for note-taking is that once you have finished your hard work, you have the opportunity to share it to the cloud for others to see and utilize. In fact, with Lightmap, users can even create personal micro wikis that they can use to publish their information.

Note-taking with Lightmap

These tips on how to take notes collaboratively are sure to improve your team’s workflow.

In addition to the collaboration features, our app includes an array of other tools as well. Whether you need to type out a few lines of information for a simple assignment at work or take extensive notes for a final exam at school, Lightmap makes the process of note-taking as easy as possible with the ability to transform unorganized notes into a personal knowledge database full of rich information. Manage thousands of documents with ease, collaborate, and share your work to others using Lightmap Cloud.

With a policy that denounces hidden fees and stipulations, we offer two straightforward service plans. One that is free and geared toward individual users and small teams, and another version at $5 a month that contains many additional features for creating and managing documents.

For additional information about our app, please see our website.